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Job Description

  • Job Reference:966995LMR_1636379966

  • Job Type: Permanent

  • Job Industry: Media/Advertising/Publishing

  • Contact Name: Leona McCarthy

  • Job Location: London

  • Job Title: Office Manager

  • Job Salary: £34000 - £35000 Per Annum

Job Start Date: ASAP

To provide an office management service to all senior management to ensure the studio/office runs smoothly. This is a stand-alone role.

Main Responsibilities and Tasks:

* Provide administrative support to Senior Management assist with letters, documents, spreadsheets and arrange meetings where needed
* New Starters/Leavers;

– Induction/meet and greet/introductions on first day at work
– Communicate New Starter and Leaver notices to IT, Facilities, HOD’s, Internet Security Manager; using email template for instructions
– Coordinate and oversee staff moves e.g. communicate plans with IT, Facilities, HOD’s Staff members and update office seating plans.

* Monitor Rotacloud (employee shift system software) – Liaise with HOD’s and HR Advisor to ensure adequate staff levels in all departments over weekends/public holidays
* Attendance reports; liaise with all HODs/Line Managers/HR Advisor
* Monitor visitor calendar bookings and liaise with security teams to meet and escort
* 6Supervise condition of Green Room, dressing rooms and organise maintenance and cleaning as needed and ensure open and set up ready to receive guests and shut down as soon as guests off site – ensure correct signage posted to rooms
* Supervise meeting room bookings run smoothly, liaise with Facilities for supplies/cleaning
* Organise office parties; Christmas and summer parties
* 9Order office supplies, stationery, facilities and canteen supplies / upon approved quotes
* Monitor and check facilities machines are in working order, e.g. canteen appliances, coffee machines, water dispensers and report faults to Facilities immediately
* Liaise with IT Team reporting any system issues
* Ensure health and safety policies are up to date and liaise with Facilities Manager to update
* Maintain office policies; e.g dogs at work, COVID-19 hygiene procedures
* Update account ledgers for expenses and petty cash/credit cards
* Organise courier bookings, postage, collection and deliveries
* Manage office subscriptions to non-production online resources – e.g. FT, Times, etc
* Deal with incoming phone calls and pass on messages
* Oversee incoming and outgoing post and deliveries and coordinate pickups by staff
* Assist and coordinate meeting rooms/resources required for general meetings and training
* Assist and coordinate staff training liaising with Line Managers and HR Team
* Assist and co-ordinate gym induction, collect signed disclaimers/waivers and update records.

Any job description provided to you by the Company does not form part of your contract of employment. You agree to undertake other duties that may be assigned to you over and above those listed in the job description within the scope and responsibilities of this role.

INDHRR

966995LMR

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